WILFORD COMMUNITY GROUP

The Tenants and Residents Association for Wilford

Minutes of the Closed Committee Meeting

held on Thursday 4^th March 2004

at Nottingham Moderns RFC

Present: David Boulton (DB) Chairman

Sheila Atherton (SA) Treasurer

Roger Steel (RS) Vice Chairman

Josie Foster (JF) Minute Secretary

Kate Clark (KC)

Brian Clark (BC)

Brian Hardy (BH)

Item				Action
1	Residents Representations None
2	Apologies Mike Cathcart Brendan Clarke-Smith
	Absent Jonathan Shewell-Cooper
3	Minutes of the Previous Meeting (5^th February 2004) The NET meeting notes had been passed to Pat Armstrong for his comments and we discussed these amendments. An omission from the notes had been that the final elevation element of the tram would be subject to the future development of the adjacent Chateau site. In detail with some adjustment to the notes and minor alterations to PA’s amendments, these were accepted into the minutes and were to be posted on TRA’s website by DB. The Committee Minutes were accepted as a true record.			DB
4	Review outstanding actions from previous meeting
	4.1	Action following the talk with Pat Armstrong (NET)
		4.1.1	BC-S writing to Lobby councillors Carried over	BC-S
		4.1.2	RS Drafting a letter about running tram at ground level etc Carried Over	RS
		4.1.3	DB writing to Pat Armstrong about stop at Bader Road DB had done this and is awaiting a reply. DB reported that Mr King (Headteacher at Emmanuel School) was not in favour of a stop outside the school entrance but he and Mr Perry (Headteacher of South Wilford Endowed) are in favour of a “shared” tram stop to serve both schools.
	4.2	Invite Beat Officer to March Committee Meeting RS had been unable to make arrangements with the Beat Officer this will be carried over to next meeting. This was thought to be a priority for the committee to undertake as yet further incidents involving a school boy riding a motor bike had been reported by Bill Roughton and BCS had attempted to report several bikers on Sunday without success. RS agreed to inform the Chairman as a matter of urgency about the availability of PC Brown.		RS RS
	4.3	2004 Gardens Day This is discussed more fully later in the Minutes
	4.4	Grange Close Fence DB had written to the Chairman of the Governors and as yet had not received a reply. DB will chase this matter up before the next Committee Meeting.		DB
	4.5	Neighbourhood Watch DB had contacted Clive Bennett, whom at one time had been involved in Neighbourhood Watch, and CB confirmed that this was no longer being organised.
	4.6	Site line of Bellway Housing to Church No correspondence re the site line has been received and it was agreed to chase this up with the Council. DB will forward copies of the correspondence to RS who will chase both Bellway and the City Council.		DB RS
	4.7	Determine contact name regarding withdrawal of School Buses Carried over.		BC-S
5	Update from Area Committee Meeting (11^th February 2004) RS had attended the meeting and found the numbers attending various public police meetings significant, i.e. 200 residents had attended at Silverdale and 75 residents had attended Clifton. A new document has been issued entitled ‘Respect for Nottingham’ indicating various initiatives to tackle items such as anti-social behavioural orders, graffiti and vandalism. Tackling these issues will be monitored against this plan. £10, 000 has been put aside for traffic calming issues in Clifton and £8,000 for playgrounds at Clifton. Another scheme being proposed is a ‘Local Learning Plan’ – with the idea of improving employment prospects for local residents. Colin Mackie, from the Silverdale Community Centre would like to use this plan to set up a First Aid Training Scheme. It was agreed that the Group will contact him and say we are willing to support this idea JF offered to contact him. The South of Trent Trading Association has been awarded £3,000 to pay a secretary to help with running a group and it was thought it would be in order to us to apply on behalf of the TRA if someone would be willing to carry out the rôle. £700 is being given towards 19 hanging baskets. RS reported that he had requested that six be placed in Wilford, probably on Wilford Lane near the Co-op. We should consider asking Bellway to sponsor some hanging baskets in Wilford. DB suggested at this point it might be an idea to circulate the new residents at the Waterfront with a welcome letter from the Tenant’s and Resident’s Association.			JF
6	General Meeting The Constitution calls for a General Meeting as well as an Annual Meeting. There were two suggestions for the content of this meeting (i) A speaker about the new document ‘Respect for Nottingham” and (ii) a speaker on behalf of Neighbourhood Watch”. On a show of hands the majority was in favour of a speaker for Neighbourhood Watch. JF to pass on the information about this to DB.			JF/DB
7	Open Gardens DB informed the committee of two further residents who have offered to open their gardens. DB asked RS to organise this event with assistance from the Committee as he had experience with organising such events. RS was not prepared to take on this commitment. No-one else offered to organise the event and the subject was left in abeyance until the next meeting. It was agreed by the committee that DB should not take on this responsibility due to his current level of commitment to the Group. He also informed the committee at this point that he may have to resign as Chairman and from the Committee before the next AGM because of work commitments. He did state that he would be prepared to be a co-opted member of the committee, taking responsibility for specific issues.
8	Venues and Format of Future Meetings. It was noted that again attendance by residents at an open meeting was very disappointing (zero attendees this evening). It was agreed that all future open meetings would be cancelled and that where a committee meeting was to be held without a guest, these meetings would be opened to residents. It was suggested that future “open” committee meetings be held at the Social Club where some residents may “drop in” to the meeting if they were in the Club.
10	Next Meeting 25^th March at the Rugby Club. Nigel Brown may be invited to this meeting or to the General Meeting will depend upon when he is available. The meeting closed at 9.30 pm
	Signed ……David Boulton………………. Chairman Date ………25^th March 2004………………………..