Wilford Community Group

The Tenants and Residents Association for Wilford

Minutes of the Annual General Meeting

held on Thursday 24^th July 2003

at South Wilford Endowed School

2002/03 Committee Members Present: David Boulton (DB) Chairman

Roger Steel (RS) Vice Chairman

Sheila Atherton (SA) Treasurer

Kate Clark

Brian Clark

Josie Foster

Revd. David Rowe

Item
1	Welcome and Introductions David Boulton, Chairman, opened the meeting by welcoming invited guests, Councillor Andrew Price, Mick Newell and Dominic Heale and residents to the first Annual General Meeting of the Tenants and Residents Association. Before commencing with the formal aspects of the meeting he spoke of two items that had been bought to his attention by concerned residents. 1. It has been reported that when sewage works commence at the Waterfront Development, Wilford Village will have a one-way system operated by temporary traffic lights and that the local bus service will not run on Saturdays. Upon making enquiries it was confirmed that the buses will run as normal. 2. There are ‘travellers’ living on the Gresham Playing Field, again, upon making enquiries, it can be confirmed that the ‘travellers’ have been officially requested to vacate the site by Friday the 25^th July, if they do not, then legal proceedings will take place. David Boulton opened the formal procedures of the Annual General Meeting.
2	The Annual Report, based on what the Committee has been doing since it was formed in September 2002, was read to the meeting (this can be seen in detail on the Web Site or a copy may be obtained from David Boulton). At the close of the Report it was put forward for acceptance by the Residents. · Proposed by David Boulton · Seconded by Mr Marshall · On a show of hands – carried unanimously The Annual Report for 2002/3 was accepted.
3	The Annual Accounts were presented by the Treasurer, Sheila Atherton. (These can be seen in detail on the Web Site or a copy may be obtained via David Boulton). Cheque signatories are S. Atherton, D. Boulton, R. Steel and M. Cathcart (Secretary at that particular time). The Annual Accounts were then put forward for adoption · Proposed by Sheila Atherton · Seconded by Mr Brian Clark · On a show of hands – carried unanimously The Annual Accounts were adopted.
4	Two Amendments to the Community Group Constitution were put to the members for acceptance as follows:- 4.1 Insert New Clause 5.14 to read: “At its discretion, the Committee may call closed committee meetings to progress the business of the Group between open Committee Meetings.” · Proposed by D. Boulton · Seconded by R. Steel · On a show of hands – carried unanimously 4.2 Insert New Clause 9.3 to read: “The Treasurer and all cheque signatories must be a minimum of sixteen years of age to comply with banking requirements.” · Proposed by S. Atherton · Seconded by D. Boulton · On a show of hands – carried unanimously
5	Approval of the Constitution On a show of hands – carried unanimously
At this point the Committee stood down and Councillor Andrew Price became the Independent Chair to oversee the Election of the new Committee.
6	Election of Committee Officers Officer Nominations were as follows: Chair - David Boulton On a show of hands – carried unanimously Vice Chair - Roger Steel On a show of hands – carried unanimously Secretary – there were no nominations Treasurer - Sheila Atherton On a show of hands – carried unanimously
7	Election of Committee Members Committee Member nominations were: Mike Cathcart, Kate Clark, Brian Clark, Josie Foster, Brian Hardy and Jonathan Shewell-Cooper. On a show of hands – carried unanimously Andrew Price concluded his role in the proceedings by stating how professional the Committee had become in such a short period of time and wished the new committee every success in the coming year.
The Election was followed by a brief interval for refreshments and to give the Residents an opportunity to meet the new committee.
8	Talk by Mick Newell, Director of Cricket at the Nottinghamshire Cricket Club. Mick, a Wilford resident, spoke about his cricket career which spanned 20 years at Trent Bridge. He began playing at junior level and in 1984 was offered his first contract at Trent Bridge. In 1991 Mick became the Second Team Coach, and in 2002 he was promoted to First Team Coach, during which period the Team were promoted in the 4 day league. Mick is currently involved with introducing young children to cricket with a new concept of 3 hour cricket matches.
9	Raffle Our thanks to the following who donated prizes for the raffle: Jess and John Griffiths of the Ferry Inn, ‘Way Ahead’ at Compton Acres, The Co-op, Books About You, Wilford Newsagents, Dibleys, Wheatcrofts, Asda, Kate and Brian Clark and Alan and Josie Foster. Dominic Heale was invited to draw the raffle and the winners were: Josie Foster, Beryl Marshall, Doreen Marshall, George Parnell, Janet Raymond, Hilary Saunders, James Phossard, David and Cheryl Adams, Mick Newell, Clive Bennett, David Rowe, Pat Lister, Lol Ryan and Roger Steel.
10	Close and Thanks David Boulton thanked Mr Eric Perry for letting the Association have the use of the school and also, Mike Newell and Dominic Heale. The meeting closed at 9.30 pm
	Minutes Approved……………………………………(Chairman) Date………………………..