WILFORD COMMUNITY GROUP
Minutes of a Committee Meeting (Closed)
Monday 25th October 2004 at 7.30 pm
at Wilford Bowls and Social Club
Present: Sheila Atherton (SA) Treasurer
Josie Foster (JF) Minute Secretary
Kate
Clark (KC)
Brian
Hardy (BH)
Bill
Roughton (BR)
Action
As
Chairman RS was absent the Committee accepted BH’s offer to
Chair
the meeting. DB had submitted a comment
sheet due to his absence.
1. Minutes of
the Previous Meeting
The Minutes were approved, accepted and signed by BH.
2. Apologies: Roger Steel
Dave Boulton
Brian Clark
Jonathan Shewell-Cooper
3. Review of
Outstanding Actions
i)
Pillar Box
BH has been receiving e-mails about the missing box,
it is a great inconvenience to many of the residents.
BH will contact the relevant person at Royal Mail BH
to press our case as a matter of some urgency.
ii) Insurance
– carried over SA
4. Treasurer’s
Report
i)
Cheque signatories
Due to Mike Cathcart resigning another signature
is required to sign cheques. Bill Roughton offered to be the
new signatory and this was carried unanimously by the
Committee.
Action
Currently
the signatories are:
Sheila
Atherton, Roger Steel and Dave Boulton.
Arrangements
will be made with the bank to add
Bill
Roughton as a signatory. SA/BR
ii)
Grants and when to apply
SA thought at least a minimum of 6 weeks prior to any
event that required funding.
4. AGM
Proposals
Suggestions by RS from the Chairman’s Report at the
AGM. Ie
Open Gardens, Charity Event, Family Day, Garden Party,
Midsummer
Ball making use of Gleeds offer to use their marquee
and lawns
during June 2005.
With the exception of the Midsummer Ball the
Committee felt we should build upon the success of the
Open Gardens
(and DB who had sent comments about various items on
agenda)
and most of the above could be accommodated on one
day.
A local resident, connected with Kidney Unit, at the
City Hospital has
e-mailed us about raising funds and KC would like us
to consider the Burns
Unit at the City Hospital. The decision was made to
defer ideas on charities
until a later date.
However, it was thought imperative to fix a date as
soon as possible for this event and this had to be
co-ordinated with all the
relevant persons we would like to see involved in this
undertaking. With
this in mind the committee are arranging to hold an
informal meeting on
Monday 15th November at the Social
Club.
SA offered to make a poster inviting residents to
attend, if only to SA
offer suggestions.
KC would invite David and Pixie Rowe. KC
SA would contact the various schools, cubs/scouts and
resident who is SA
Involved in setting up mock battles, and JF will
contact Barbara Miller JF
who runs Brownies and Guides, The History Society, WI
and all the
previous people involved in the Open Gardens.
Hopefully this date will also be convenient to all Committee Members.
With regard to the Midsummer Ball it was felt this
would not get the
support of local residents, BR suggested the
alternative of a Ceilidh and
it was agreed this would appeal to a wider age group
but costings would
still be required.
Action
Nick Smith – Public Meeting. After much discussion it was decided to
hold an Open Meeting at Wilford Endowed School
inviting Dianne Abbott
to talk about School Transport between 7.30 pm and
8.30 pm.
an interval with cheese and wine and Nick Smith to
give an illustrated talk
8.45 – 9.30pm.
BR would talk to Nick Smith, Dianne Abbott and the School BR
to co-ordinate a date between February and March
2005. KC/BC would
organise a raffle to fund the cheese and wine.
Notice Boards
– KC would like care to be taken not to cover up notices
already in place.
Note from DB: We have to remember that we have to
follow council rules
about how we use the boards and we are also limited by
the terms of our
agreement with the Co-op. What does “residents photo portraits” mean?
In any case, would the website not be a better forum
for the suggested
family announcements?
As the website is not well used it wouldn’t be of much
use in this instance.
Further clarification is needed about the use of
photos.
The suggestion for Committee members’ photos with a
Wilford background,
BR said he would take these with a digital camera and
would contact us
for a mutual date. BR
5. Firework
Display 6/11/04
Unable to resource it.
6. Bulb
Planting
JS-C has e-mailed committee for help at the school on
10th November,
with bulb planting.
DB is assuming that these bulbs were not obtained
in the name of the Group. BR has offered to help. BR
JS-C has acquired daffodil and Bluebell bulbs for
planting by the
Committee. The 50 daffodil bulbs will be planted
outside the Maypole
as requested by a resident.
Bluebells – no suggestions were forthcoming.
JS-C to e-mail committee when he has the bulbs. JS-C
7. Library
BH will e-mail Andrew Price and invite him to attend
the 2nd December BH
Meeting to advise us, off the record, on avenues for
us to pursue a Resource
Centre rather than just a library. BR said there were many areas of untapped
money available if only we knew where to access it.
Action
8. School Transport
Nothing to report on this subject. See Item 5 – Open
Meeting.
BR will attend meetings and SA will deputise in his
absence. SA/BR
9. Big Wheel
Forum
JF/BR had both attended the meeting and found it to be
well
presented and very interesting. JF had e-mailed Committee
Members with a report on the meeting.
10.Any Other Business
DB had requested 2 items be mentioned:
i) Renewal
of the website is due on 31/01/05 – do we want
to renew and continue with the site? DB is willing to
continue running the website. Yes, providing there is no cost involved.
ii) Does
the committee think it is a good idea to have a page
of recommended local tradesmen? Yes, with care and
using the forum site.
It is always useful to have knowledge of a local
plumber or electrician.
KC reported that due to ongoing
problems with intruders on their
property and at Pat Lister’s, they had had a meeting
with the police
and Penny Thorpe from the Environmental Agency. The result of
Which is that the half moon on the river wall will be
replaced with
A full moon.
Penny Thorpe offered the committee help with any
Environmental problems we have in the future.
KC suggested that as Nigel is
retiring we should invite him to our
December meeting to thank him for his efforts on our
behalf.
This was agreed and he would be invited to attend at
9.30 and formally
thank him and buy him a drink etc. It was also agreed it would be a
good idea for him to introduce the new community
policeman.
Date for the Family Day/Open Gardens
meeting Monday 15th November
7.30 pm at the Social Club
Date for the next Committee Meeting
Thursday 2nd December at the
Rugby Club (upstairs lounge).
The
meeting closed at 9.30 pm
Date ………9th December
2004……………..