WILFORD COMMUNITY GROUP

 

Minutes of a Sub-Committee Meeting held

on Monday 17th January 2005 at 7.30 pm

at Wilford Bowls and Social Club

 

Present:

WCG Members                     Sheila Atherton, Dave Boulton, Kate Clarke,

Josie Foster, Brian Hardy, Bill Roughton and

Jonathan Shewell-Cooper

History Society                    Dave Ball and Doreen Hobbs

WI                                          Pauline Smith

Allotments                            Ann Gerty

Scouts                                    Karen Gregg

Guides                                    Helen Lander

Resident                                                Neil Devonport

 

Brian Hardy chaired the meeting.                                                                                                                 Action

 

1.                    Apologies from RS who was attending an Area Committee Meeting

also from Anne Mason, Wilford Playgroup.

 

2.                    Minutes of the previous meeting were approved.

 

3.                    Review of outstanding actions

Item 5 – Suggestions and ideas

i)                     Walking tour of Wilford – in essence David Miller had

agreed, however, Dave Ball suggested that a formal

invitation should be sent to David to make it a firm

decision.  JF offered to write confirming the date

and times of the event, two walks one in the morning

and one in the afternoon. JF

 

                                                A quiz was also suggested.  Karen Gregg thought

the Cubs/Scouts could organise one involving the

Open Gardens. KG

ii)                   Maypole Dancing – Helen Lander said the girls

would perform twice during the day.

                                                The Guides/Brownies would have a stall and

                                                Guides would be available to help with refreshments

                                                either in the hall or gardens.

 

iii)                  Scarecrow Competition – DB offered to draw up DB

an entry form with four age categories with a First

Prize of £25 for each category ie under 5’s, 5-10,

Action

11-16 and adult.  BH reported he had four sponsors

offering the prize money of £25.00 each.

The Bowls and Social Club and Plumtree Garage,

the other two he would name at the next meeting. BH

 

iv)                 Scouts – car wash – after discussion this did not seem

a good idea – as it would be difficult to locate and

would require a lot of supervision.  Alternatively

Karen Gregg offered to organise a BBQ in the paddock.

KG would ask via the PTA about equipment and food. KG

BH would also ask at Sainsbury’s about sponsoring BH

with Sausages and Burgers.

 

v)                   Hanging Baskets – a good idea but not to have it as

a competition through advertising encourage residents

to have a tub or a basket and JF would write to the JF

local businesses inviting them to have tubs etc.

outside their premises.

 

                                vi)                Hand Bell Group – carried over                                                                           JS-C      

 

                                vii)                Battleman – carried over                                                                                    SA

 

viii)              Raffle – Boots have donated 8 boxes of prizes to

KC, the Maypole have offered free meal tokens and

BH will speak to Dave Adams who has offered prizes. BH

These will be used for a tombola in KC/BC’s

garden, proceeds from which will go to the WCG. KC

ix)                Gardens – see Item 6

x)                    Gleeds marquee – no longer available.

 

4.                    Charities – it was unanimously agreed to support the Kidney

Unit and the Burns Unit at the City Hospital with a 60/40 split with

60% going to the kidney unit.  The tombola proceeds will go to the

Wilford Community Group.  All the entrance money and donations

from the various events to go to the 60/40 split.

 

5.                    Event Name – Wilford Open Gardens and Fete.

 

6.                    Open Gardens – Neil Devonport, 16 Roland Avenue, has

offered to open his garden and David Rowe will open the

Rectory Garden.  JS-C said there is a possibility that the South

Wilford School will have their ‘wild’ garden ready in time for                                                   JS-C

the 26th June.  The children will make garden trays, which will be

placed on the path leading to the school.

 

                                                                                                                                                                Action

JF will write a letter to two residents on Main Road who may,                                                        JF

with a little persuasion, open their garden.

 

7.                    Refreshments – Pixie Rowe will be running a Fairtrade

Market in the hall and JS-C will ask if tea and coffee can be

organised by the church members.                                                                                                               JS-C

 

8.                    Advertising –  Karen to ask her neighbour Robin Price

(133 Main Road) about sponsorship from Experian.

JF to ask Dorothy Hardie (Kidney Unit) what they

offer with regard to publicity/press releases.

Radio Nottingham has a web site.

The Judging of the Scarecrow Competition – either Dominic

Heale, or the Manager of the Ferry Inn.

 

9.                    Costs – SA did not think we would be able to get a grant as

the Open Day was raising funds for charity, but she would                                                     SA

investigate the situation.  Insurance to cover this event is £65.

                                                                                                                                                               

10.           Church - The Church will be open all day and if anyone

                is available the tower will also be open.  David Rowe has                                              

                suggested (weather permitting) evensong on the Green.

 

11.           History – David Ball said the History committee felt unable

to mount the display units for such a short period of time.  The

Units were large and very heavy and they did not feel the short

length of time warranted the manpower required.  They would

display 30 A4 folders for reading but would require tables and

chairs, of which there was a short supply of tables in the halls.

They would not be able to donate to the charities because

there would be no entrance money.

 

WCG committee offered help with transport and manpower on

Saturday/Sunday to erect and dismantle these units because people

preferred to look at pictures etc. rather than just read books.

David said he would return to his committee and let us know                                                 D.Ball

their decision.               

A donation would not be necessary, as the entrance money

is an all-inclusive fee to all events.

 

12.         Women’s Institute – Pauline Smith explained that it was

the WI’s 90th birthday (nationally) and our special effort would

be a home produce and bookstall in the church hall.

 

                                                                                                                                                                                                                                                                                                                                                Action

 

13.           Scouts – As above – organising a BBQ and Quiz Sheets                                                   KG

 

Any Other Business

 

(a)                 JS-C said Michelle Fischer South Wilford PTA wishes

to be involved.

(b)                David Ball asked if a map of Wilford would be

provided – yes Dave Boulton would produce one.                                                        DB

                (c)                SA knew of a puppeteer and would find out more details.                                   SA

(c)                 BH said the Social/Bowls club would be open.

(d)                SA would find out if we could borrow tables and

chairs from the Silverdale Community Centre. SA

(e)                 See if the Council would mow the grass before the event.

(f)                  Police will have to be informed about the event.

 

 

Date of Next Meeting –

Tuesday 21st February 2005  7.30 pm at Social/Bowls Club.

 

 

The Meeting closed at 9.45

 

Signed……………………………………….

 

Date